The first thing that you are going to have to do is buy a video conference call system phone. You cannot make a video call over a regular phone, and so you will need to purchase one. The good news is that there are some really fantastic conference call phone models out there to choose from.
Check out a well known company such as Sanyo or Panasonic, both of whom have a large selection of phones - including conference calling phones - to choose from.
The best idea is to go in person to a store so that you can try out the phones for yourself. You will want to get a feel for everything, such as the buttons and modes, and also make sure that it is going to offer you all of the features that are necessary for your conference call needs.
Some companies will even let you try out a phone for a particular amount of time, to give you the chance to actually use the phone and see whether you like it before actually purchasing it.
To set up the video conference call system you are first going to need to figure out the time and date that you want to have the call. You are then going to need to send out invitations, and make sure that you specify the date of the conference call.